Bristol Community Arts

Workshop terms

Bristol Community Arts Workshop Terms.
Last updated: Saturday 27th May, 2023.

Thank you for considering booking an art workshop with Bristol Community Arts (BCA) at your premises. To ensure a smooth and successful experience, please carefully review the following terms and conditions: 

1. Booking Confirmation: 

   a. The workshop booking will be confirmed upon receipt of a signed agreement and any required deposit or payment. 

   b. The agreed workshop dates, duration, and other pertinent details will be specified in the agreement. 

2. Workshop Requirements: 

   a. The host is  responsible for providing a suitable space at their premises for the workshop; this includes tables, chairs ,protective covers and utilities if required. 

   b. Any specific equipment or materials required for the workshop will be communicated in advance and will be provided by BCA , unless otherwise agreed upon. 

3. Workshop Content and Delivery: 

   a. BCA will provide qualified tutors, artists, instructor(s) to facilitate the art workshop as required 

   b. The workshop content and curriculum will be agreed upon prior to the event. 

   c. The host agrees to allow BCA to use a room/hall/ garden/office at their premises for the purpose of conducting the art workshop during   the specified dates and times. 

4. Health and Safety: 

   a. The host will ensure that the premises and workshop area comply with all relevant health and safety regulations. 

   b. Any potential hazards or risks at the premises should be identified and addressed prior to the workshop. 

   c. The host agrees to inform BCA of any relevant safety guidelines or procedures specific to their premises. 

   d. Lead tutors & artists are all DBS checked, trained in Safeguarding and Data Protection 

   e. Each workshop has a risk assessment attached to the workshop in question 

5. Participant Registration and Conduct: 

   a. Unless otherwise stated, BCA  is responsible for managing participant registration and ensuring that all attendees are aware of the terms and conditions of the workshop. 

   b. When working in schools, the  host will ensure that child participants  conduct themselves in a respectful and appropriate manner during the workshop. 

   c. BCA reserves the right to remove any participant(s) who engage in disruptive, disrespectful, or unsafe behaviours. 

6. Payment and Cancellation: 

   a. The host agrees to pay the workshop fees in full as outlined in the agreement. 

   b. Private commissions will need to pay the full workshops fees at least one week before commencement of the activity. Without payment, the workshop will not be able to go ahead. 

  c. Statutory organisations may raise an order form and complete payment within 14 days of workshop delivery. 

   d. In the event of a cancellation by the host with less than seven days notice, a 50% fee will be incurred. 

  e. All workshop fees must be paid in full within 14 days of workshop completion. Failure to do so will result in an 10% late penalty fee, for every week the invoice remains unpaid. 

7. Liability and Insurance: 

   a. The host is responsible for maintaining adequate insurance coverage for their premises and any related liabilities. 

   b. BCA will not be held liable for any loss, damage, or injury that may occur on the host’s premises during the workshop, unless caused by BCA’s negligence. 

c. BCA holds public liability insurance which can be produced on request 

8. Promotion and Publicity: 

   a. The host grants BCA permission to take photographs or videos during the workshop for promotional purposes, unless otherwise specified in writing. 

   b. BCA will credit the host appropriately if any promotional materials featuring their premises are used. 

9. Governing Law: 

   a. These terms and conditions shall be governed by and construed in accordance with the laws of the applicable jurisdiction. 

Please review these terms and conditions carefully. When signing the agreement, you confirm your acceptance and understanding of the above conditions. 

If you have any questions regarding our Workshop Terms, you can get in touch with us via email: [email protected]